Teachers: Please distribute the following information to each of your students.
A guide to AMEB (NSW) examinations, policies and procedures for candidates, parents and guardians
In an effort to better inform candidates and their parents or guardians about the processes involved with an AMEB (NSW) examination, we have prepared the following guidelines. Further details can be obtained from the AMEB Manual of Syllabuses, which can be purchased from the AMEB (NSW) office. The AMEB (NSW) website contains a great deal of valuable information, including the AMEB (NSW) Enrolment Handbook. This publication is available to teachers and parents as a free download from the AMEB (NSW) website: www.ameb.nsw.edu.au
The AMEB (NSW) is a teacher-based organisation. This means that the music or speech and drama teacher contracts with the AMEB (NSW) by enrolling their students for examinations. Therefore the teacher should always be the contact point between you and the AMEB (NSW). If you have any queries about the examination process, please ask the teacher to email or telephone the AMEB (NSW).
Because of the very large scale of our operations (our staff schedule approximately 40,000 examinations each year) it is necessary for us to set some rules with regard to examination dates, transfers, late fees and refunds. The following points should be noted:
- Some examination dates may fall during school holidays or long weekends.
- Once a practical examination has been scheduled, transfers are only permitted on very specific candidate-related grounds and are subject to a Transfer Fee.
- If there are dates on which you have a prior commitment, please ask the teacher to include a Scheduling Request to avoid these dates within your examination period. The AMEB (NSW) will do its best to ensure that the Scheduling Request is met when possible.
- Scheduling Requests made after your enrolment has been received will incur additional fees. See the Enrolment Handbook for more information.
- Written examination dates are set by the Federal AMEB, therefore the examinations are held Australia-wide on the same dates. For this reason written examinations cannot be transferred to alternative dates under any circumstances.
- Partial refunds are available in some situations but refunds are not given if notice of withdrawal is given less than two months prior to the commencement of the relevant practical examination series or postcode period (if applicable). No refund is payable if less than one month's notice of withdrawal from a written examination is given.
The teacher will be sent a Notice of Examination for each student approximately three weeks prior to the examination date. If you feel the Notice may be overdue please ask the teacher to contact the AMEB (NSW). The candidate must complete this notice and give it to the examiner at the examination.
- Candidates should arrive at the examination venue at least 10 minutes prior to the scheduled commencement time. At most venues, guardians and teachers are not permitted to accompany the candidate to the examination studio. The AMEB (NSW) staff will accompany the candidate to the studio at the appropriate time and ensure their safe return to the waiting area.
- It is the candidate's responsibility to ensure that an accompanist is present for the examination where necessary. An accompanist is required for most non-keyboard examinations.
- Reports are not given to the candidate on the day of the examination. Completed reports are forwarded to the AMEB (NSW) office and both results and reports are available to teachers via AMEB Connect within two weeks of the examination for metropolitan exams and three weeks for country/regional exams.
- Latecomers will only be permitted to sit the exam at the discretion of the examiner.
- Instruments must be correctly assembled and tuned prior to entering the examination room.
- Candidates must have all their music ready for the examination. Unauthorised photocopies of music are not permitted except to facilitate page turning. The original music must also be present.
- It is not appropriate for examiners to discuss reports or other examination issues with teachers, guardians or candidates at the examination venue.
- Any queries or complaints regarding the examination result or the examination process should be directed, through the teacher, to the State Manager of the AMEB (NSW).
A Notice of Examination for face-to-face written examinations is forwarded to the teacher approximately two weeks prior to the examination date. This provides details of the time and location of the examination. The candidate must present this notice at the examination venue.
- Candidates should arrive at the venue at least 20 minutes prior to the scheduled starting time of the examination. Reading time (if applicable) will commence 10 minutes prior to the advertised starting time.
- No paper product is to be taken into the examination room other than an approved English/Foreign Language dictionary that must be shown to the Supervisor. Any other paper product will be confiscated. Manuscript paper for rough workings will be provided to all candidates.
- No mobile phone or computer equipment is to be taken into the examination room.
- It is the candidate's responsibility to ensure that they are attempting the correct paper and grade. Theory of Music is WHITE, Musicianship is BLUE and Speech and Performance Theory is GREEN.
- Written examination results and certificates will be sent to the teacher approximately eight weeks after the examination date.
AMEB examiners are professionals in their field and highly trained to conduct quality assessments and provide informative reports in accordance with the syllabus objectives and their roles in maintaining examining standards. Each examiner must also undertake a Child Protection Course and is made aware that their interaction with candidates creates a special, trusting relationship. Our procedures comply fully with the Working with Children Check legislation.
Examiners are aware that undertaking an examination can be a stressful experience for some candidates and they do their best to interact with candidates in a manner which will encourage the quality of performance presented for assessment, whatever the age of the candidate. Like any group of people, examiners all have different personalities and these are reflected in individual personal styles. All examiners aim to be fair and helpful in their assessment. They give guidance in the form of detailed reports and have a genuine desire to nurture all interest and talent that comes before them. However, it should also be understood that an AMEB examination is a formal process to be conducted within a set structure and timeframe.
Parents and guardians: You are urged to support and encourage your child in a positive way, regardless of the examination outcome. Ensure that your child understands that an AMEB exam need not be a stressful experience. Instead, it should be viewed as a means of assessing your child's musical or speech and drama ability and the effort and preparation that has been put into their studies.
Candidates: Prepare well by ensuring that you have practised sufficiently and know your pieces, then relax and enjoy the examination experience. Examiners know you may be nervous and will take this into account. Above all, enjoy your studies and your performances, whether your goal is to become a professional musician, actor or teacher, or to enjoy the subject as a hobby and creative outlet.
We hope you have found this information helpful and we wish our candidates every success in their AMEB examinations!